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National Federation of Paralegal Associations - Legal Career Center

Job (this posting is closed/inactive)

Hollander and Hollander, P.C.

General Information


Job title: Law Firm Administrative Assistant
Job location: Oakland, CA 94610 United States
Requisition code:
Date posted: 12/06/12
Job type: Full-Time
Compensation: DOE

Job Classification

Job Category:Administrative Assistant

Job Description

Job description:
About Us:
We are a well-established East Bay Legal and Investment firm. Don’t be fooled by our size, a small family business, we work at a fast pace, and seek a self-starting, team player with a good sense of humor to join our team.

About You:
We are currently looking for a talented Administrative Assistant to support our attorneys in an efficient, detail-oriented, and proactive manner.

The successful candidate will be responsible for the daily management of law firm activities, including but not limited to the following:
• Field client leads and assign and coordinate cases with staff Attorneys
• Lead and coordinate Law Firm marketing efforts
• Attending Law Firm Seminars
• Field calls from clients with questions or concerns and direct them to the appropriate legal staff for advice when needed
• Bookkeeping at the front end, including paying bills, printing checks as-needed for expense reimbursement, etc.
• Maintaining and stocking Law Firm supplies
• General administrative duties, including maintaining Law Firm files, ensuring that all materials are scanned to the server and client files properly maintained
• Direct support of legal staff in the preparation of estate planning portfolio drafts for clients and final preparation for document execution
• Direct support of legal staff in the preparation of Medi-Cal and VA Applications and submittal
• Direct support of legal staff in Probate processes and proceedings
• Preparation of Attorney Engagement Letters
• Invoicing clients
• Meeting and executing documents with clients as needed
• Maintain updated Notary Public commission
• Coordinate calendars for legal staff
• Maintaining case tracking and updated status of all cases

Job Requirements

Education, training, experience:
• Previous work experience with a estate planning law firm
• Proficiency in WealthDocx

• Notary Public Certification (candidate may obtain after employment)
• Proficiency in Microsoft Office, QuickBooks, and Time Matters software
• Previous marketing experience
• Excellent written and oral communication skills and solid interpersonal skills
• Professional phone manner
• Ability to multi-task, must be able to work independently with limited supervision
• Maintaining confidential information necessary
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